Exhibitor - FAQ

Booth Reservation Process

• Reserve exhibit space online: Open the Exhibit Sales form to reserve your spot; see the real time floor plan; sold booths, their occupants; and an exhibitor list.
• Credit cards accepted. Checks accepted until April 1.
• Once booth reservation has been finalized, an email will arrive containing the link and login credentials for you to register you booth staff.

• Non-profit/Government discount booth option does not allow picking your booth location, one will be assigned in May.

• NEW: All display vehicles and equipment will be located inside Expo Hall C.
• Vehicle and equipment display move in will be Sunday between 11:30 and 2 p.m.
• NEW: Vehicles may move in on the Friday or Saturday prior to conference with approval by Convention Center. Contact MML to confirm and arrange a move in time.
• Vehicles not prepared to enter during this time may be allowed into the hall at the discretion of the convention center.
• Vehicles and equipment dimensions must be provided during booth registration and must easily fit within your booth space(s) along with your booth staff and display.  
• MML must be notified of accurate dimensions in advance to ensure your equipment will have access to your booth space on move-in day. Contact MML for more details and options.

• Booth staff registration is completed online via the Exhibitor Service Center (ESC). Link and Login may be found on your booth confirmation email once your booth reservation is complete.
• Each booth includes one registration.
• Each booth registration includes lunches/breaks on Monday and Tuesday along with Sunday evening Welcome Reception, MML Main Street event, and the Tuesday Block Party.
• Up to four additional booth staff registrations may be added to your booth. $350 each, includes meals and receptions.
• Booth staff have access to conference general sessions and receptions however not to workshops. You may register as an attendee to gain full access.
• Your badge will serve as your ticket for all meal events. There will not be separate or additional meal tickets available for different events.
• Registrants must be 18+ years of age.
• Booth staff information can be entered and modified in the ESC any time prior to June 7.

• Booths are 10’ x 10’ and located in Expo Halls A, B & C. Each booth contains a skirted table (6’ x 30”), two chairs, a trash receptacle, internet access, and a 500 watt outlet.
• Freight handling, labor assistance, carpeting, dedicated internet access, etc., may be arranged for an additional charge directly with the Convention Center. The Expo Service and Rental Order Form containing these items/charges and will be placed on the MML website and emailed prior to conference.
• Booth displays must be contained within the 10’ x 10’ booth space and not exceed 8’ in height. Displays along the exterior walls may extend to a height of 15’ provided the display does not block or hide the view of other booths.

Once packed up, we encourage you to attend our two new, included in your registration for the first time ever, networking events: MML Main Street at 4 p.m. and the Block Party at 5 p.m.

Each booth includes:

• One registration (Monday and Tuesday lunches, breaks, general sessions, the Sunday evening Welcome reception, and the Tuesday MML Main Street and Block Party receptions)
• Up to four additional booth staff registrations may be purchased per booth ($350 each, includes all meal events) prior to event.
• Each booth includes a draped table (30" wide x 30" high x 6'' long), two chairs, trash can, and a 500 watt outlet. Internet access is available. If your display relies on the internet please contact the convention center to confirm connection.
• Booth spaces are 10' x 10' pipe and drape (8 feet high along back, 3 feet high on both sides).

Commercial Exhibitor Booth $1,250
Commercial Exhibitor Booth $1,500 after April 3
    
Non-profit/Government $1,000
Non-profit/Government $1,300 after April 3

Additional Booth Staff $350
Up to four per booth, includes lunches, breaks, receptions but not access to conference sessions and workshops.

• Expo booth fees increase after April 3, 2024.
• Each booth includes one registration.
• Additional booth registrations are $350 each (includes meals)

Build on your exhibitor presence. Show you support of Maryland 's 160 member local governments. See Sponsor Brochure or contact Felicia Banuelos for details.

To ensure proper listing and benefits, sponsor commitments must be received by May 31, 2024.

Booth Reservation Process
Visit MML’s Expo webpage to reserve your spot; see the real time floor plan; sold booths, their occupants; and a current exhibitor list.
 

• All display vehicles and equipment will be located inside Expo Hall C.
• Vehicles and equipment dimensions must be provided during booth registration and must easily fit within your booth space along with your booth staff and display.  
• MML must be notified in advance to ensure your equipment will have access to your booth space on move-in day. Contact MML for more details and options
• NEW: Vehicles may move in on the Friday or Saturday prior to conference with approval by Convention Center. Contact MML to confirm and arrange a move in time.

• Booth staff registration is completed online via the Exhibitor Service Center (ESC).
• Link and Login may be found on your booth confirmation email once your booth reservation is complete.
• Each booth includes one registration.
• Each registration includes the General Sessions, lunches/breaks on Monday and Tuesday along with the Sunday Welcome Reception, the Tuesday MML Main Street event, and the Block Party receptions.
• Up to four additional booth staff registrations may be added to your booth. $350 each, this includes meals and receptions.
• Access to conference workshops is not available to booth staff. You may register as an attendee to gain full access.
• Your badge will serve as your ticket for all meal events. There will not be separate or additional tickets available for different events.
• Booth staff information and changes can be entered and modified in the ESC any time prior to June 7.

Exhibit booth staff members are welcome to attend and network at conference general sessions, lunches, breaks, and the Welcome, the MML Main Street, and the Block Party receptions.

Booth staff do not have access to conference workshops.

Booths must be staffed during expo business hours.10 - 3 p.m.

NEW for 2024: Main Street and the Block Party are both, for the first time, included as part of your registration. Be sure to add these to your schedule.

Exhibitors are welcome to attend conference receptions such as the Welcome Reception on Sunday evening, June 23, and the MML Main Street event and Block Party receptions on Tuesday afternoon, June 25. Both are located at the Convention Center. These events are fantastic opportunities to meet new potential clients and catch up with current customers in a casual setting. Other events can be viewed on the preliminary schedule.

• Welcome Reception - You have moved in your booth. It is now time to get things rolling at our popular conference kick off reception. With a "Day at the ball game" theme, this is your first chance to make those key connections.
• MML Main Street event - New for 2024 networking opportunity dedicated to Maryland's cities and towns. No other sessions/events occur at this time. Maryland State and MML Leadership will be in attendance.
• Block Party - You've had a busy week. You've met hundreds of officials. It is time to wind down and mingle with local decision makers one last time before heading home.
• MML App - Connect with attendees in person and via MML App. Search the app stores for Maryland Municipal League. You must be registered to access the conference portion of the app.
• Create a Buzz! Tweet! Send photos of you and your booth throughout the event using the conference Mobile App. Hype your swag.

Rules and Regulations:
Registration. Each exhibitor is entitled to register one representative from its company or agency as part of each booth fee. Up to four additional exhibit personnel may be added per booth at $350 each (includes all meals). Staff names must be provided online via the Exhibitor Service Center (ESC). Details and login information to the Exhibitor Service Center will be emailed after the booth reservation is complete. Booth personnel must wear MML’s current year conference name badge. All exhibitors must have at least one person staffing their booth during the hours the exhibit halls are open. Additional registrations and badge changes may be completed up to June 7 via the ESC. No onsite registrations.

Booth Selection. Reserve your exhibit booth online via the MML website. Visit the website to see booths already sold, and to purchase a booth online. Booth space is available on a first-come first-served basis. Booth reservations will not be secured until full payment is received at the MML office. Booths may be paid by credit card or check. MML reserves the right to assign/re-assign exhibit space to best meet the needs of this event. Once your online booth registration is complete and payment received, a confirmation e-mail will immediately be sent to the e-mail address provided. If you do not receive a confirmation, please contact MML.

Payment of Fees. Exhibitors and advertisers must pay the full amount due when submitting the contract. Payment may be made by check, American Express, Discover, MasterCard or VISA. Pay by check option available until April 1. If booth space is not fully paid by May 1, the booth will be released to other exhibitors.

Terms. All exhibit contracts must be received by May 15, 2024 to ensure you are included in the promotional materials and have a booth sign. Advertising fees must be paid in full at the time of submission of the contract. Ads requiring type set or copy rearrangement will not be accepted. The deadline for sponsor contributions is May 31 to ensure proper acknowledgment. By submitting a booth reservation you agree to abide by MML’s rules, regulations, and consent to have your organization and staff contact information and/or images to be shared with other exhibitors and attendees.

Cancellations. Booth and/or booth staff registration cancellations must be received in writing by May 15, 2024. Booth cancellation fee is $100. After May 15, 2024 no money will be refunded.

Freight Shipments, Requests for Labor, Electricity, Carpeting, Internet Access, etc.  Arrangements for these items must be made directly with the Ocean City Convention Center, (410) 289-8311, prior to MML’s conference. An Expo Service and Rental Order Form will be available on the MML website and emailed to all exhibitors prior to MML’s conference.

Installation and Dismantling. The expo set-up hours are 12 noon to 4 p.m. on Sunday June 23. Exhibitors will be allowed to enter the expo area on Sunday, June 23 only during set-up hours. No exceptions will be made to this policy. If exhibits are not completely set up by 4:30 p.m. on June 23, MML reserves the right to make that space available to another exhibitor. No refunds will be given in such case. Exhibitors with vehicles/equipment displays will move in June 23 between 11:30 and 2 p.m. If the vehicle is not ready to drive into the hall during this time, entrance to the hall is at the discretion of the Convention Center staff. Vehicles larger than the purchased booth space, will not be allowed into the hall. All display vehicles and equipment will be located inside Hall C. Last minute set up may occur on Monday between 8– 9 a.m. You must notify MML in advance if you plan to move in Monday morning. The exhibition opens at 10:00 a.m. on June 24. As a courtesy to attendees and fellow exhibitors, dismantling may not commence before 3 p.m. on June 25. Booth dismantling before 3 p.m. on June 25 will result in not being invited back next year. Booths must be completely dismantled by 4 p.m. on June 25. MML’s CEO must approve deviations from this schedule.

Restrictions. MML reserves the right to remove or eliminate any objectionable exhibits, persons, advertisements, souvenirs, or any other feature or activity that might harm or impair the high standard of MML’s conference. Exhibitors’ displays may not obstruct the aisles or other exhibit booths. Booth displays must not exceed the 10’ x10’ booth space or exceed 8’ in height. MML and the Ocean City Convention Center reserve the right to alter or remove exhibit displays that obstruct an adjoining booth or interferes with the general view ”down the aisle”. Displays along exterior walls may extend to a height of 15’ provided the display does not block or hide the view of other booths.  Exhibitors are not allowed to: sublet booth space, share booth space with another company or agency, or sell their booth space to another company or agency. Hospitality rooms may not be open during scheduled conference activities. No nails, bracing wires, tacks, hooks, screws, staples, or tape used in construction of displays may be attached to walls, floors, or Convention Center furnishings or equipment. All property destroyed or damaged by exhibitors must be replaced to original condition by the exhibitor at their expense. No beer, wine or liquor of any kind can be sold, given away or used upon the premises except at functions catered by the Convention Center’s food service concessionaire, without the express written consent of the Convention Center.

Security. Uniformed security personnel will control the traffic flow during exhibit move-in and move-out periods. Uniformed security personnel will also be at the entrance to the Expo Halls, and will patrol the Expo Halls during exhibit hours. Expo Halls will be locked during the hours when the expo is not open. However, neither the Maryland Municipal League nor the Ocean City Convention Center is responsible for any material, articles, or equipment in the exhibits. Small or easily portable articles of value should be properly secured or removed for safekeeping after exhibit hours.

MML reserves the right to modify these regulations at any time to ensure the quality of our conference and the safety of our attendees.
 

MML Main Street Event: As the closing session concludes in the 1,200 seat Performing Arts Center, attendees will be ushered to the MML Main Street event. Showcase what makes your municipality unique.

The $500 fee includes two municipal staff passes for Municipal Tuesday and secures your table. Only 15 available, act quickly.
Staff registrations include full access to Tuesday workshops, expo, lunch and keynote speakers.

This event is part of the Municipal Tuesday conference feature. Full details available on our website.

Exhibit set up - Sunday

Sunday, June 23 between 12 noon and 4 p.m.

To avoid a delays at the loading dock and entry doors, all exhibitors will be assigned a move-in time slot. Details.

Vehicle and equipment move in between 11:30 and 2 p.m.

Halls close on Sunday promptly at 4:30 p.m.

Exhibit set up - Monday
For exhibitors that have a small or quick booth display setup, there will be time available on Monday morning, June 24 between 8:00 and 9 a.m. for last minute set ups. You must notify MML in advance if you plan to move in on Monday morning or your booth may be given to another vendor. Contact Steve at 410-295-9100 or exhibits@mdmunicipal.org  

Exhibit Break down - Tuesday

Tuesday, June 25 between 3 - 4 p.m.

As a courtesy to attendees and your fellow exhibitors please do not begin packing up before halls close.

NEW for 2024: Be sure to include these on your schedule for additional connecting opportunities after the expo closes.

MML Main Street and the Block Party receptions are both, for the first time, included as part of your registration. Two more opportunities to engage with attendees before the conference ends. 

Exhibit Hours
Monday and Tuesday, 10 to 3 p.m.

The Expo Halls will be open for business on:

• Monday, June 24 between 10 and 3 p.m. (tentative)
• Tuesday, June 25 between 10 and 3 p.m. (tentative)

Service and Rental information. If you need items such as dedicated internet access, extra table or carpeting please use the Expo Service and Rental Order Form. These requests are handled directly with the Roland E. Powell Convention Center (410-289-2800).

The convention center staff manage and make the arrangements for all items going into or leaving from the convention center. Details here. If needed the convention center may be reached at 410-289-2800.

There will a Help table located inside the Expo Halls in the space between Hall AB and Hall C on Sunday (12  - 4 p.m.) and on Tuesday (3 - 4 p.m.) for onsite assistance with any non-registration related issues.

Shipping Address:
Roland E. Powell Convention Center
4001 Coastal Hwy.
Ocean City, MD 21842
 

MML has arranged for discount hotel room rates with several Ocean City hotels. These rates are available until May 17, 2024 after which the hotel may or may not honor the discounted rates.

NEW for 2024: MML has partnered with Conference Direct to manage our featured hotels via a hotel reservation portal. Our other hotel room blocks may be reserved using their online booking links on our website or by calling direct.


 

The League has the following Advertising options:
The LOCAL - member magazine (circ, 2,000)
The LOCAL Dispatch - member newsletter (circ, 5,100)
The Digital Directory - coming soon

Expo Special Deal:
Conference exhibitors may purchase LOCAL Dispatch ads at a discount when registering for their booth space.
$50 discount per ad, four ad maximum.

LOCAL Dispatch member newsletter is distributed bi-weekly (circ. 5,100)

For updated details and rates please check out our Media Kit.

Municipal Tuesday includes both MML Main Street and Municipal Staff Day features.

Municipal Staff Day - Tuesday, June 25, 2024  -  8 to 6:30 p.m.
MML Main Street - Tuesday, June 25, 2024 - 4 - 5 p.m.

These features are open to and focused on municipal staff professionals. These decision makers may not be able to attend the entire conference but do want to meet you and learn what you can offer them and their cities and towns.

These are the people "in the field" that would work closest with your products and services.

Latest details and updates
 

Vehicle and Equipment Displays

NEW: All display vehicles and equipment will be located inside Expo Hall C.

• Vehicles and equipment dimensions must be provided during booth registration and must easily fit within your booth space(s) along with your booth staff and display.  
• MML must be notified of accurate dimensions in advance to ensure your equipment will have access to your booth space on move-in day. Contact MML for more details and options.
• Please be ready to move in between 11:30 and 2 p.m. on Sunday, June 23.
• NEW: Vehicles may move in on the Friday or Saturday prior to conference with approval by Convention Center. Contact MML to confirm and arrange a move in time.
• Vehicles not prepared to enter during this time, will be located at the convention center's discretion.

For their safety, children are not allowed in the Expo Halls at any time.

Only registered attendees may enter the Convention Center and Expo Halls during business hours.

Registered attendees must be 18+ years of age.

Conference Mobile App - MMLCon24

The conference details, schedule, descriptions, updates along with access to all sessions and workshops will be available via the app. There will not be a hardcopy program. 

This is the place for self promotion. Send messages to attendees. Share booth and prize photos.

We strongly encourage you to download the app prior to this event and use it to connect with attendees and let folks know you are here.

MMLCon24 Conference app may be found inside the year round League app. Search for Maryland Municipal League in your app store. Must be registerted to access MMLCon24 information.

All correspondence will originate from the MML office. Please be aware of offers unrelated to MML and its conferences.

• MML does not charge exhibitors for an attendee list
• MML does not contract with third party companies for display, or directory related items.
• NEW for 2024: MML has engaged one third party partner, Conference Direct, to handle some hotel room blocks via our hotel portal.